How Do I Set The Timesheet Prompt configuration

The Tempora prompt is a tool to remind staff to complete their timesheets. The Tempora prompt links the staff members machine to Tempora. When a timesheet is late the prompt can then send the user a notification, pop up or even lock the machine until the staff member submits their timesheet. The guide below will show you how the prompt settings are configured globally for all staff.

If you are unable to complete any of the steps in this guide please use the Submit a request button in the top right of this page to contact our team for help.

Index
Set The Timesheet Prompt configuration
Page Glossary (A list of all fields with descriptions)

1. Click Admin > System Settings > Timesheet Prompt configuration
   
   
   
   
   
2. This section will allow you to configure the prompt for all staff members.
   
   
   
   
   Delay days - The number of days before actively prompting for a late timesheet. If a value of one is set and a timesheets last active day is Sunday the staff member will be prompted Monday.
   Prompt interval (minutes) - The number of minutes following a prompt before successive checks to see if prompting is still required.
   Recheck days - The number of days to wait after finding a timesheet that does not require prompting before rechecking to see if the timesheet now requires prompting. Normally set to 1.
   Behaviour No prompting - The prompt will not activate even if timesheets are late.
   Behaviour non-insistent (show browser) - The prompt will activate and show a Tempora pop-up window the user can close or complete their timesheet in.
   Behaviour insistent - The prompt will activate and show a Tempora pop-up window the user complete their timesheet in. This window cannot be closed and no other functions can be used until the timesheet is complete.
   Behaviour non-insistent (show dialogue) - The prompt will activate and show a Tempora notification to remind the user to complete their timesheet.
   Test type Weekly - The prompt will only activate when a timesheet week is seen as late. If a timesheet has not been posted after the last day in that week it will be seen as late.
   Test type Weekly + Daily saved - The prompt will engage if any previous day has not completed the daily hourly requirement.
   Windows Admin HotKey - A Windows Key combination to end the insistent prompt lockout
   Mac OSX Admin HotKey - A Mac Key combination to end the insistent prompt lockout
   Override individual settings - This section will force these settings to overwrite any prompt settings configured at the staff account level. 
   
   
3. Click Save to commit these changes.
    
   
    

Page Glossary

Delay days
The number of days delay before actively prompting if the timesheet is not up to date. The minimum would be one to start prompting on the day following a day that should have been completed.

Prompt interval (minutes)
The number of minutes following a prompt before successive checks to see if prompting is still required.

Recheck days
The number of days to wait after finding a timesheet that does not require prompting before rechecking to see if the timesheet now requires prompting.

Behaviour
No Prompting
The prompt will not activate

Non-insistent (show browser)
Allows the timesheet window to be closed or minimised or placed behind another window.

Insistent prompting
Takes over the user's screen and cannot be closed until the late timesheets days/weeks are complete.

Non-insistent (show dialogue)
Displays a reminder to complete timesheets that can be closed.

Test type
Sets if the prompt should activate for incomplete weeks or incomplete weeks and days. 

Other
This field is used to record notes, an example would be a brief reason for a setting change.

Windows Admin HotKey
This field sets a key combination that can be used to temporarily disable the Tempora insistent prompt. 

Mac OSX Admin HotKey
This field sets a key combination that can be used to temporarily disable the Tempora insistent prompt. 

Override individual settings
Adding a tick to this check box will override all staff individual settings and use the company's global settings.

You may also be interested in the following guides

Filling out your Timesheet
Handling Leavers / Removing Staff